IA DUTIES AND RESPONSIBILITIES
Office of the Vice President for Instructional Affairs
The Instructional Management team comprised of the below members meets biweekly and communicates with and involves the state campuses as much as possible.
Under the general
direction of the President, the Vice President for Instructional
Affairs is responsible for the development, implementation,
direction, and evaluation of all instructional programs.
Duties and Responsibilities:
1. Assists the President in
formulating and administering College policies and in developing
long-range goals and serves as an advisor to the President on
matters regarding his/her areas of responsibility;
2. Analyzes data regarding departmental operations and
activities to determine departmental progress toward stated goals and objectives;
3. Reviews student learning outcome data and other measures of
program effectiveness and makes recommendation for improvement;
4. Confers with President and other administrative personnel
to review achievements and discuss required changes in goals or
objectives resulting from current
status and conditions;
5. Under the general supervision of the President, develops
and expands programs and services within the department as analysis and need dictate;
6. Reviews and analyzes reports, records, and directives,
and confers with department directors to ensure designated
functions or services are provided with minimum
delay and optimum efficiency and accuracy;
7. Evaluates current procedures and practices for accomplishing
activities and functions, and develops and implements alternate
methods designed for improvement
of work;
8. Conducts meetings of the departmental staff;
9. Prepares required reports and ensures supervisory personnel
prepare their reports in a timely manner;
10. Prepares, with the assistance of the department Directors,
department operational budget draft and submits estimates for
compilation of the College annual
budget;
11. Recommends applicants for vacancies within the department
based on the results of interviews conducted by the
Directors/Instructional Coordinators/Division
Chairs;
12. Evaluates the performance of the Instructional Coordinators
and reviews performance reports prepared by the staff;
13. Coordinates activities of department with interrelated
activities of other departments to ensure optimum efficiency and economy;
14. Chairs the Curriculum Committee, which is charged with
the responsibility of reviewing and recommending to the President
for final action all matters pertaining to programs, curricula,
academic policies, and
procedures;
15. Establishes and maintains relationships with colleges,
community organizations, and other schools to coordinate educational services;
16. Acts as liaison with other post-secondary education institutions for articulation of
programs;
17. Coordinates for staff development for instructional
staff;
18. May act as President during his/her absence.
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Director of Academic Programs
Under the general
direction of the Vice President for Instructional Affairs, the
Director of Academic Programs is responsible for assisting in the
development, planning, and implementing of academic programs, and
serves as an advisor to the Vice President for Instructional
Affairs regarding the academic faculty and activities.
Duties and responsibilities:
1. Plans, develops, and administers academic
programs and policies to provide educational opportunities for
students;
2. Facilitates
the collection of student learning outcome data to evaluate the
effectiveness and relevance of programs, instructions and support
services;
3. Directs and coordinates activities of Instructional
Coordinators and Chairpersons of academic divisions at the National Campus.
4. Evaluates the performance of each division chairperson at
the national campus and facilitates the evaluation of each member
of the instructional staff by the
division chairperson;
5. Serves as a member of the Curriculum Committee;
6. Prepares the academic calendar in cooperation with the
Division Chairpersons & Instructional Coordinator
7. Determines the scheduling of courses and prepares the
semester schedule in cooperation with the Division Chairpersons;
8. Conducts meetings of division chairpersons;
9. Coordinates activities of academic student advisors;
10. Coordinates activities of his/her office with interrelated activities of other offices;
11. Interviews directly, or through supervisory personnel,
and recommends applicants for vacancies within the academic divisions;
12. Prepares, with the assistance of division chairpersons,
office operation budget drafts, and submits estimates for compilation of the overall department
budget;
13. Prepares required reports and ensures division
chairpersons to prepare their reports in a timely
manner; and
14. May act as Vice President during his/her absence.
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Director of Vocational, Community & Continuing Education
Under the general direction of the Vice President for Instructional Affairs, the Director of Vocational, Community & Continuing Education is responsible for assisting in the development, planning, formation and implementation of the vocational, community and continuing education programs and serves as an advisor to the Vice President for Instructional Affairs regarding vocational education faculty and programs activities.
Duties and responsibilities:
1. Develops, plans, and
coordinates credit and non-credit programs and course offerings on
and off campus, technical and vocational trainings, or
workshops continuing education
programs, for workforce development,
adult education, and personal enrichment non credit
offerings.
2. Coordinates the curriculum review and approval process of
related programs, courses, training and workshop offerings;
3. Assists in determining needs, obtaining equipment and
other learning resources required to support vocational and
continuing education and training delivered by national and state
campuses;
4. Conducts needs assessment for continuing education
related to adult education, workforce development and training and
local community needs;
5. Serves as liaison for community based programs such as
the apprentices program, Center for Institutional Effectiveness
and Leadership Development, Small Business Development Centers,
and other similar community related projects;
6. Coordinates implementation of special training programs
offered concurrently across campuses;
7. Researches and writes grant proposals for the
development and expansion of vocational and technical programs,
adult basic education, and continuing education programs in
cooperation with the Vice President of Instructional Affairs and
State Campuses;
8. Coordinates the assessment, documentation and
compilation of student/participant outcome data to evaluate
effectiveness and relevance of related programs;
9. Directs and coordinates activities of chairpersons of
vocational divisions;
10. Evaluates the performance of vocational education
Division Chairpersons;
11. Supervises, trains, and evaluates the performance of the
vocational training coordinator;
12. Serves as a liaison between the Office of Instructional
Affairs and the College's Cooperative Research and Extension
department to document, track and assess community based trainings
and continuing education
activities conducted by CES;
13. Serves as a member of the Curriculum Committee;
14. Prepares semester schedules of program offerings,
workshops and trainings in cooperation with the Director of
Instructional Programs, Campus Directors, Cooperative Extension
Services and other training service providers within the college (SBDC, COELD, PCTI);
15. Conducts meetings with Instructional Coordinators and
Vocational Chairpersons;
16. Coordinates activities of vocational advisors;
17. Interviews directly, or through supervisory personnel,
and recommends applicants for vacancies within the program and
office;
18. Prepares office operation budget drafts and submits
estimates for compilation of the overall department budget;
19. Serves on vocational
education advisory council;
20. Participates in review of course outlines and provides
assistance and advice to faculty members who wants to develop new
or modify existing course and program;
21. Prepares monthly and annual reports on program
activities and accomplishments;
22. Serves as a liaison for distance education program partnerships in which COM-FSM
participates;
23. Assists in the development of distance education plans
and programs; and
24. May act as Vice President during his/her absence.
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Director of Learning Resources Center
Under the general direction of the Vice President for Instructional Affairs, Director of the Learning Resources Center assists the Vice President by developing and directing effective Learning Resources Center sections including: Micronesia/Pacific Collection, the FSM Archives, the General Collection, the U.S. Government Documents, and Media and Instructional Technology Center.
Duties and Responsibilities:
1. Plans, develops, and
administers programs and policies for the Learning Resources
Center;
2. Directs and coordinates all activities of the Learning
Resources Center;
3. Evaluates the performance of each staff member of
the Learning Resources Center;
4. Serves as a member of
the Curriculum Committee;
5. Coordinates activities of the Center with interrelated
activities of other offices, libraries, and the community;
6. Interviews directly, or through supervisory personnel,
and recommends applicants for vacancies within the Learning
Resources Center;
7. Prepares, with the assistance of the Learning Resources
Center staff, the Center's operational budget;
8. Prepares required reports and ensures that the staff in
the Learning Resources Center prepare their reports in a
timely manner;
9. Procures books, supplies, and equipment for the Learning
Resources Center;
10. Develops and maintains programs for in-service training
and professional growth, and for staff and student orientation;
11. Provides and produces materials for instructional
programs;
12. Advises and
coordinates the activities of the COM-FSM Library Committee for
the improvement of LRC services;
13. Negotiate for
electronic information resources;
14. Participates and
provides expertise to library-related activities in the
community whenever applicable and possible; and
15. Performs other duties as assigned.
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Academic
Divisions
Under the supervision of the Director of Academic Programs, the
National campus academic divisions are under the leadership of
division chairpersons and the academic divisions at the state
campuses are under the leadership of the Instructional
Coordinator.
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Vocational
Divisions
Under
the supervision of the Director of Vocational Programs, the
vocational divisions at the state campuses are under the
leadership of the Instructional Coordinator.
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Instructional Coordinators
Duties and Responsibilities:
1. Instructional
Coordination: Coordinates instructional programs, courses,
workshops, and trainings for the campuses; acts as liaison between
administration (VPIA's office), department chairs, and
instructional faculty; supervises department chairs and faculty;
may teach one class per semester; sits on committees as assigned;
coordinates professional development, student instructional and
advising issues, classroom management, curriculum, and library
services; communicates often with the Directors of Vocational and
Academic programs.
2. Program Development: Helps develop credit and
non-credit certificate or degree programs; develops or revises
course outlines in all subject areas; develops non-credit training
or workshops designed for the private and public sector; acts as
liaison between the Campus and the community; writes or edits
grant proposals; communicates often with faculty and staff on
current, new, and revised programs; attends relevant training
courses, workshops, conferences and seminars.
3. This person is supervised on a day-to-day basis by the
director of the campus and is responsible administratively to the
Vice President for Instructional Affairs.
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Chairs at all campuses
Duties and Responsibilities:
1. Provides leadership in
all instructional matters relating to his/her academic or
vocational field such as development of new and revision of
courses and curricula;
2. Assists the Director of Academic Programs, Director of
Vocational Programs, or Instructional Coordinator in the
preparation of term schedules with division course offerings and instructional assignment;
3. Manages division SLO's,
PLO's, and assessment.
4. Consults with the Directors or Instructional Coordinators
about staff needs within the division, recommends qualifications
for new applicants, screens application s and advises on selection of qualified
personnel;
5. Meets regularly with the instructors of the division to
cooperatively solve divisional problems;
6. Presents divisional recommendations concerning
instructional matters to the Instructional Coordinator or
Director;
7. Assists in the
orientation of the new faculty;
8. Provides either the Director for Academic Programs,
Director of Vocational Programs, or Instructional Coordinator with
performance evaluations of each member of the division;
9. Prepares and submits divisional budget for approval and
supervises the expenditure of division funds;
10. Completes and submits monthly and quarterly reports as
requested;
11. Maintains essential
divisional records;
12. Aids in the management and development of the physical
plant by recommending maintenance needs and proposing any
modifications to meet instructional needs;
13. Processes divisional requisitions, correspondences, and
requests for information;
14. Provides counseling for unsatisfactory faculty and staff
performance;
15. Provides assistance in reducing, resolving, and
preventing conflict among divisional faculty;
16. Communicates divisional needs to the Directors or
Instructional Coordinators and interacts with upper-level
administration on behalf of the division; and
17. Performs such other duties as assigned, which may
include Curriculum Committee.
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Instructional Faculty
The faculty has three major responsibilities: teaching, advising, and performing certain necessary curricular and administrative function.
Duties and Responsibilities:
1. Instructs classes as
they appear on the term schedule in accordance with the approved
course outlines;
2. Prepares course syllabi and lesson plans to assist in the
development of effective classroom instruction;
3. Provides academic counseling assistance to students
during office hours;
4. Keeps daily attendance and accurate scholastic records;
5. Submits early warning and mid-term deficiency lists,
final grades, and other reports as required by the College
to appropriate offices;
6. Writes and updates course outlines as required by the
academic division;
7. Compiles, administers,
and grades final examinations;
8. Prepares an incomplete contract for a student who has a
legitimate reason for not completing the requirements of a course;
9. Schedules and holds make-up sessions for all canceled
classes;
10. Recommends procurement of instructional materials and
supplies, including textbooks;
11. Attends all faculty, staff, and academic divisional
meetings;
12. Serves as academic
advisor during the school year;
13. Assists the academic division in the registration of
students for the academic term;
14. Improves professional competence through attendance at
workshops, convocations, serves and participates on at least one
standing committee, trials of new practices;
15. Performs student learning outcomes assessment and
assists with program learning outcome assessment.
16. Performs such other duties as assigned
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Curriculum Committee
A. Membership
The
Curriculum Committee is composed of representatives from the
administration,
academic divisions, learning resources centers, faculty, state
campuses, and the student body association.
The following are members by virtue of their positions:
- Vice President for Instructional Affairs (Chairperson)
- Vice President of Student Support Services
- Director of Research and Planning
- Director of Academic Programs
- Director of Vocational, Community Based & Continuing Education
- Director of Learning Resources Center
- Coordinator of OAR
- Academic Division Chairpersons:
Languages and Literature;Mathematics and Natural Sciences;
Social Sciences;
Education;
Business/Computers;
General Agriculture;
Hotel & Restaurant Management:
Vocational;
Exercise and Sport Science
- State Campus Instructional Coordinators
- IA Executive Secretary
The following are appointed at the beginning of the academic year.
- The Student Body President or their designee.
- Faculty Representatives (2).
Faculty whose professional expertise contributes to the college curriculum development effort are appointed by the faculty staff senate. These representatives will be appointed for staggered two year terms and the terms may be renewed.
B. Function
The Curriculum Committee is charged with the responsibility of reviewing and making recommendations to the College President on all matters pertaining to credit and non-credit instructional programs, curricula, and academic policies and procedures which include, but are not limited to, the following:
1. New, revised and modified course outlines;
2. New and revised certificate programs;
3. New and revised degree programs;
4. New and revised non-credit offerings;
5. Recommended curriculum guides;
6. Instructor qualifications;
7. Part-time instructor applications;
8. New
and revised academic procedures and
policies;
9. Articulation agreements;
10.Matters referred to the Committee by the
President;
and
11. Other curricular matters.