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Federated States of Micronesia
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    May - Palikir, Pohnpei


May 16 , 2007

To:         All Concerned 

From:     President, COM-FSM 

Subject: Update #293

COM-FSM Endowment 11 th Annual Fun Walk 2007

The COM-FSM 11 th Annual Fun Walk/Run 2007 took place on May 5, 2007, with about 109 faculty, staff, students, and supporters from the communities in Pohnpei participated in the event. The prizes for the raffle this year's fun walk were much better than last year's fun walk. For example, two cell phones were given out as prizes for the raffle.

The administration of the College would like to thank the following major sponsors of the Fun Walk 2007: Mobil Oil Micronesia ($2,500 for t-shirts); FSM NOC (8 trophies, 10 t-shirts, freight for t-shirts for fun run/walk); Palm Terrace (Drinks, five cases of ramen and venue for the fun run/walk), and Moylan's ($150.00).

We also would like to thank the following businesses and vendors in town that contributed prizes for the raffle at the fun run/walk 2007: Ace-Hardware (bicycle); LP Gas (one gas stove); EN's 7-Stars (1 pig feed, #40 lbs of rice, and boxes of shrimp crackers); Island Food Community (100 coconuts and bananas); INS (one DVD player); NICHO Store (2 cell phones); CFC -Mulan ($150.00); Do It Best (10 cases of water and 10 bags of ice cube); E.H. Roque Commercial Arts (10 t-shirts); Pohnpei Arts and Crafts (5 t-shirts); Hide Out (5 cases of water); Telecommunication (advertisement on the digital commercial board); Island Cable TV (Advertisement of the Fun Run/Walk 2007); FM Station 88.1 (advertisement of the Fun Run/Walk 2007), and Western Union (20 t-shirts).

Special recognition goes to Pohnpei Public Safety Division for providing the escorts and security for the participants of the Fun Run/Walk 2007. We would like to again thank all the sponsors, supporters, and participants of the 2007 Fun Run/Walk and we look forward to seeing you again next year.


The Accreditation Liaison Officer, Mr. Joseph Saimon and Vice President for Instructional Affairs have completed the Substantive Change Report for the AS Degree Program in Nursing that needs to be submitted to BOR for their blessings before it is then forwarded to ACCJC of the Western Association for Schools and Colleges (WASC) for their review and approval. The implementation of the Program cannot take place at the College if the Substantive Change Report is not adopted by WASC. The College has also submitted its Annual Report and the Fiscal Report to WASC. The fiscal report is still pending as the College's Audit Report for FY 2006 has not been completed yet. The completion date for the audit report is on June 30, 2007.

Board of Regents

The College of Micronesia-FSM Board of Regents will be having its second regular meeting during the week of May 21-23, 2007, at the COM-FSM Pohnpei Campus. The BOR meeting next week will convene without the Regent Member from the State of Yap. The vacancy for the Regent Member from the State of Yap was created when the regent member from Yap resigned from the Board effective January 2007. The agenda for the Board meeting next week is attached for your information.

COM-FSM 45 th Commencement Exercises

The Board of Regents, administrators, faculty, staff, and students of the College of Micronesia-FSM cordially invite parents, friends and supporters to the 45 th Commencement Exercises that is scheduled to take place at 10:00 a.m. on Friday, May 18, 2007 at the FSM-China Friendship Sports Center at the National Campus in Palikir, Pohnpei. About 126 students will be graduating from five COM-FSM Campuses. The breakdown of the graduates based on campuses is given below:

National Campus 78 graduates
Chuuk Campus 12 "
Kosrae Campus 16 "
Pohnpei Campus 08 "
Yap Campus 12 "

COM-FSM 2007 Supplemental Education Grant (SEG) Revised Plan

The College of Micronesia-FSM submitted its Supplemental Education Grant Plan to the FSM National Government in February 2007 with the following budget requests:

Work Study and SEOG $270,268
Student Assistance 300,000
Teacher Corps Program 253,256

However, after the OIA received the appropriation bills from US Congress there was a slight decreased in the SEG funds earmarked from the FSM.

The change in the SEG funds earmarked for the FSM required the FSM to reduce the Teacher Corp Program funds as shown below:

Work Study/SEOG $270,268
Student Assistance 300,000
Teacher Corps Program 100,326
Total------------------------ $$670,594

The revised SEG Plan for 2007 has been submitted to FSM National Government for inclusion into the overall FSM SEG Plan for 2007. It will take about a month or so before the College of Micronesia-FSM can access the funds.

Updates from Director of Human Resources Office

A memorandum has been distributed to all employees of the College, especially the supervisors regarding the use of excess leaves. The memorandum reminded the management, professional and classified employees that they are now eligible for payment of up to 240 hours of accrued annual leave upon leaving or resigning from the College of Micronesia-FSM as provided for in the revised Leave Policies.

The memorandum also reminded the employees that employees with lots of accumulated annual leave hours, are encouraged to use some of those hours so they do not lose them upon ending their services at the College. Supervisors, are also encouraged to work with personnel under their supervision to have them use their accumulated leaves when appropriate and when it will not impact the office outputs.

Employees are encouraged to read the information under the Leave Policy, Section IX of the Personnel Policy and Procedure Manual. Copies of the Manual are available at your division's offices as well as supervisor's offices. You can pick up a copy from Director of Personnel Office.

Staff Development Committee is holding a two day retreat at the COM-FSM National Campus. Participants of the retreat included off island staff members from six COM-FSM campuses. The retreat is organized to have members review the program policies to reflect the college's priorities and review as well as discussed ways of addressing the 5 problem statements identified in the recent President's Retreat. The committee will also make annual plans for meetings and reporting.

COM-FSM Employees Contribution to the COM-FSM Endowment Fund

Since the inception of the allotments from employees payroll checks about three years ago one hundred twenty nine employees of the COM-FSM have allotted $23,649.50 into the Endowment. On behalf of the BOR members and administration of the College, I would like to express our appreciation, gratitude and thanks to those 129 employees that have been allotting funds continuously into the COM-FSM Endowment.

We are also encouraging the alumni of the College that are wage earners to contribute to the Endowment fund by allotting funds into it.

Thank you.



DRAFT ( 5/8/07)


May 21-24, 2007

Pohnpei Campus

1. Call to order; opening prayer

2. Reading of mission statement

3. Roll call; declaration of quorum

4. Election of chairman

5. Approval of minutes

    a. February 9, 2007, teleconference meeting (executive session)

    b. March 26-27, 2007, special meeting

6. Communications

7. Regents' reports


8. President's Report (summary of progress and concerns)

    a. President's update

    b. Instructional Affairs

    c. Student Services

    d. Cooperative Research and Extension (Land Grant)

    e. Administration

    1) Administrative Divisions

    2) Chuuk Campus

    3) FSM FMI

    4) Kosrae Campus

    5) Pohnpei Campus

    6) Yap Campus

    f. Faculty/Staff Senate

    g. Student Body Association

    h. Accreditation

9. Old business

    a. Chuuk Campus current site

    b. Chuuk Campus permanent site

    c. World Park

    d. Small Business Development Centers - Pohnpei and Kosrae

10. New business

    a. Finance

    1) FY 2009 budget development guidelines*

    2) Endowment fundraising

    b. Instructional

    1) Discontinuation of IEI program*

    2) Substantive change report: nursing program*

    c. Board

    1) Board's budget

11. Executive session

    a. Personnel matters

12. Next meeting

13. Adjournment

* action items