Employment Opportunity
EO No: 2025-057
CTEC/Instructional
P.O. Box 614
Kolonia, Pohnpei FM 96941
College of Micronesia - FSM Mission Statement:
The College of Micronesia-FSM is a learner-centered institution of higher education that is committed to the success of the Federated States of Micronesia by providing academic and career & technical educational programs characterized by continuous improvement and best practices.
Values:
Under the supervision of the Instructional Coordinator, Administrative Assistant I position is to provide a variety of administrative services to support the supervisor, faculty, instructional staff and programs at the CTEC including the following:
- Plan, organize and carry out a broad range of secretarial and clerical functions.
- Write variety of business letters, summaries, and reports complying with appropriate format and conforming to the rules of grammar and style such as monthly and quarterly reports
- Plan and oversee faculty evaluation schedule/timeline and ensure that they are carried out
- Develop, verify and submit personnel time sheets in a timely manner
- Coordinate and implement college policies and procedure, especially pertaining to instructions
- Perform duties as delegated with minimum or no supervision
- Oversee purchase and maintain sufficient inventory of supplies and equipment both for office and classroom needs
- Serve as a liaison between the instructional department and faculty to ensure uninterrupted daily operation
- Coordinate all usage of instructional facilities at CTEC
- Oversee SIS activities to facilitate student course registration
- Supervise work-study students assigned to the instructional department
- Receive, organize and review assessments, grade sheets, and class schedule
- Maintain confidential files and records or instructional programs, personnel, and students
- Maintain documentation of appointments and meetings for instructional at CTEC
- Oversee and reconcile files and records for instructional at CTEC
- Effectively carry out instructions of the DAP and CTEC Dean
- Coordinate, update and advise faculty of schedules and classroom assignment
- Develop and update personnel contracts, faculty workload and personal services contracts
- Tactfully liaise between the instructional and others, both within and outside the college
- Serve on facilities committees and other relevant committees
- Assist with the operation of the Dean's Office when required.
A high school diploma and four years of progressively responsible work experience of a caliber which demonstrates competence in assisting in the administrative details described above. Associate degree from a US accredited college with emphasis on management or secretarial training is preferred. Ability and successful experience handling confidential files and information. Must have excellent organizational skills; English language proficiency, knowledge of basic word processing: Word, Excel, and Access Database. Must be assertive, initiative, friendly, courteous and a team worker.
Foreign credentials must be equated to meet US standards in the field of work using World Education Services at http://www.wes.org.
Interested candidates must submit the following documents:
- A letter of interest addressing how the candidate's professional qualification and experience match the minimum essential requirements of the position (not to exceed 3 pages);
- COM-FSM application form (http://www.comfsm.fm/jobs/HRdocs/employment08.pdf );
- A current resume which includes personal email address and cellular phone number;
- High School Diploma or Copies of college transcripts for all degrees earned;
- A minimum of three professional reference letters under six months old;
- Criminal background check under 6 months old; and
- Valid driver's license.
Documents are to be submitted electronically to hro@comfsm.edu.fm (preferably as PDF attachments) or mailed to:
Human Resources Office
College of Micronesia-FSM
P.O. Box 159
Pohnpei FM 96941
(U.S Postal Service domestic rates apply in the Federated States of Micronesia.)
Official copies of college transcripts are required to be sent directly from schools to HRO when a candidate is being considered.
The College reserves the right to request or require from any applicant additional documentation or certification in addition to the minimum requirements stated in this advertisement in order to be considered for this position. All persons applying must meet or exceed any additional qualifications required in the COM-FSM Personnel Policy and Procedure Manual.
© Copyright 2021 College Of Micronesia-FSM.
P. O. Box 159, Kolonia, Pohnpei, 96941 - (691) 320-2480
The College of Micronesia-FSM is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges, 10 Commercial, Ste. 204, Novato, CA 94949, (415) 506-0234 an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education.
