Employment Opportunity

EO No: 2022-012



Position: Secretary II
Salary: F/2/D $6,565.00 PA
Benefits: No housing or transportation benefit
Opening Date: December 3, 2021
Closing Date: January 2, 2022
Location:
Chuuk Campus/Administration
P.O. Box 879 
Weno, Chuuk FM 96942

"The FSM is currently under lockdown or heavily restricted for certain types of travel internationally and between states due to the Covid 19 pandemic. All candidates as a condition of employment to be hired must be physically present in Chuuk, at least two weeks before the start of the employment period. If a candidate is selected but cannot meet this requirement this offer may be withdrawn."

Mission Statement:

The College of Micronesia-FSM is a learner-centered institution of higher education that is committed to the success of the Federated States of Micronesia by providing academic, career and technical educational programs characterized by continuous improvement and best practices.

Core Values:

Reporting responsibility:

Position reports directly to the campus dean and is responsible for providing secretarial and administrative support to ensure services are provided in an effective and efficient manner. The position operates in an area where two things are of pertinent importance; accuracy and confidentiality.

Duties:

Reporting to the Campus Dean as the office manager, the duties include these:

  • Coordinate, manage, facilitate, and organize schedules and activities of the administration office;
  • Prepare purchase requests, travel authorizations, contracts and other necessary documents for campus dean and the administration office;
  • Serve as a receptionist; answer general inquiries, screen and direct calls;
  • Maintain confidential files and communications;
  • Maintain accurate filing system;
  • Provide secretarial and clerical assistance to all units of the campus;
  • Manage the schedule of all campus meetings, teleconferences, trainings, workshops, visits, appointments, etc. for all units of the campus;
  • Prepare meeting minutes in a timely manner for distribution;
  • Answer telephones and greet visitors to the campus;
  • Assist with assessment and development of annual budget;
  • Facilitate effective communications with offices on campus, managers and offices at other campuses;
  • The activities by this position are performed in accordance with professional office practices and within the guidelines of college policies and mission; and
  • Serve on committees and perform other related duties as assigned.
Minimum Qualifications:

Associate of Arts/Science in business/accounting or secretarial science from a US accredited college with two year of progressively responsible work experience which demonstrates possession of knowledge and skills required. Proficiency in English, both oral and written. Knowledge of: computer applications (word, excel, MS outlook, etc.), accounting and financial concepts and business mathematics and other computations, and sound knowledge of office practices and procedures. Ability to: plan, organize, and carry out a very board and complex range of secretarial functions; deal tactfully with people within and outside the college community; type accurately at 45 word per minutes; write varied business letters, summaries, minutes, and reports requiring judgment as to appropriate format conforming to all rules of grammar and style; and effectively carry out college policies and instructions of campus unit supervisors.

Foreign credentials must be equated to meet US standards using World Education Services at http://www.wes.org.

Contact:
Applications are available at the College of Micronesia–FSM Human Resources Office, state campus sites or at the college’s website at www.comfsm.fm.
Process:

Interested candidates must submit the following documents:

    1. A letter of interest addressing how the candidate’s professional qualification and experience match the minimum essential requirements of the position (not to exceed 3 pages);
    2. COM-FSM application form (http://www.comfsm.fm/jobs/HRdocs/employment08.pdf ); 
    3. A current resume which includes personal email address and cellular phone number;
    4. Copies of college transcripts for all degrees earned;
    5. A minimum of three professional reference letters under six months old;
    6. Court clearance under 6 months old; and
    7. Valid driver’s license. 

     

    Documents are to be submitted electronically to hro@comfsm.fm (preferably as PDF attachments) or mailed to:

    Human Resources Office
    College of Micronesia-FSM
    P. O. Box 159
    Pohnpei  FM  96941

     (U.S Postal Service domestic rates apply in the Federated States of Micronesia.)

    Applications will be accepted until January 2, 2022 followed by screening by the committee. Official and hard copies of college transcripts are require to be mailed directly from schools to HRO when a candidate is being considered.

The College reserves the right to request or require from any applicant additional documentation or certification in addition to the minimum requirements stated in this advertisement in order to be considered for this position. All persons applying must meet or exceed any additional qualifications required in the COM-FSM Personnel Policy and Procedure Manual.


The College of Micronesia–FSM is an equal opportunity employer.
FSM Citizens are encouraged to apply