Employment Opportunity

EO No: 2020-074



Position: Administrative Assistant
Salary:

F/3/A $6,631.00 PA

Benefits: No housing or transportation benefits
Opening Date: February 26, 2020
Closing Date: Until Fill
Location:

Yap Campus/UB
P.O. Box 286
Colonia, Yap FM 96944

Mission Statement:

The College of Micronesia-FSM is a learner-centered institution of higher education that is committed to the success of the Federated States of Micronesia by providing academic, career and technical educational programs characterized by continuous improvement and best practices.

Core Values:

Class Definition:

Under the supervision of the Upward Bound Program Director, the administrative assistant is primarily responsible for all assigned administrative duties of the program.

Duties:

Improves and maintains excellent and systematic record keeping of correspondence and documents, assists and provides administrative help to the program staff, serves as a receptionist to visitors and students by providing general information about the program and its services, answers phone in a courteous manner and be ready to provide needed information, assists the fiscal officer in preparing purchase requests, travel authorizations, and vouchers and other administrative documents relating to finance, assists the fiscal officer in the procurement procedures, maintains office in a well-organized and professional manner, keeps appointments and provides friendly reminder for program personnel, assists in ensuring all office equipment are running smoothly, keeps an inventory of supplies, materials, and equipment used by the program and to ensure to request replenishment in a timely manner, plans, trains, and supervises work study students or others assigned, takes, makes and keeps minutes of meetings for the program, serves on committees, and performs other duties as assigned.

Minimum Qualifications:

A high school graduate. Associate degree with emphasis on management or secretarial training is preferred. Four years of experience which demonstrates competence in assisting in the administrative details of a 2 year college campus, must have excellent organizational skills. Knowledge of: fiscal and general administrative recordkeeping practices, budget and expenditure management process; office management services; standard office equipment, practices and procedures; business English; spelling, grammar, arithmetic and records management. Ability to: manage the administrative details of a 2 year college campus carrying out all or a major portion of administrative support functions; good English language proficiency, knowledge of basic word processing, spreadsheet, and database software; be friendly, courteous and a team worker; willingness to participate in training for skills upgrade a plus.

Contact:
Applications are available at the College of Micronesia–FSM Human Resources Office, state campus sites or at the college’s website at www.comfsm.fm.
Process:

Interested candidates must submit the following documents:

  1. A letter of interest addressing how the candidate’s professional qualification and experience match the minimum essential requirements of the position (not to exceed 3 pages);
  2. COM-FSM application form (http://www.comfsm.fm/jobs/HRdocs/employment08.pdf ); 
  3. A current resume which includes personal email address and cellular phone number;
  4. High School Diploma or Copies of college transcripts for all degrees earned
  5. A minimum of three professional reference letters under 6 months old;
  6. Valid driver’s license;
  7. Court report under 6 months old; and

Documents are to be submitted electronically to hro@comfsm.fm (preferably as PDF attachments) or mailed to:

                                                Human Resources Office
College of Micronesia-FSM
P. O. Box 159
Pohnpei  FM  96941

 (U.S Postal Service domestic rates apply in the Federated States of Micronesia.)

Applications will be accepted until Until Fill followed by screening by the committee or until filled. Official and hard copies of college transcripts are require to be mailed directly from schools to HRO when a candidate is being considered.

The College reserves the right to request or require from any applicant additional documentation or certification in addition to the minimum requirements stated in this advertisement in order to be considered for this position. All persons applying must meet or exceed any additional qualifications required in the COM-FSM Personnel Policy and Procedure Manual.


The College of Micronesia–FSM is an equal opportunity employer.
FSM Citizens are encouraged to apply