Employment Opportunity
EO No: 2012-024
National Campus
P.O. Box 159
Kolonia, Pohnpei FM 96941
Class Definition: Under the supervision of the Nursing Program Coordinator, the administrative assistant is responsible for all assigned administrative duties of the Nursing Program.
The incumbent is to provide the following services: procure office supplies, nursing lab supplies and textbooks;filing; coordinate visitors; answer telephone and take messages; respond to simple students inquiries; proess travel authorizations;manning the Nursing Program Office; serve as a receptionist to visitors and students by providing general information about the campus and its programs and services, assit the coordinator preparing purchase orders, vouchers and other administrative documents relating to finance, keep an inventory of office and classroom supplies, materials, and equipments and to request replenishment in a timely manner; plan, train and supervise work study students or others assigned, be in charge of incoming and outgoing mail, including clearance of goods purchases on and off- island; take, make and keep minutes of meeting for staff and faculty committees, serve on committees, & perform other duties as assigned.
A high school graduate. Associate degree with emphasis on management or secretarial training is preferred. Four years of experience which demonstrates competence in assisting in the administrative details of a 2 year college campus, must have excellent organizational skills.
Knowledge of: fiscal and general administrative recorkeeping practices, budget and expenditure management process; office management services; standard office equipment, practices and procedures; business English; spelling, grammar, arithmetic and records management.
Ability to: manage the administrative details of a 2 year college campus carry out all or a major portion of administrative support functions; good English language proficiency, knowledge of basic word processing, spreadsheet, and database software; be friendly, courteous and a team worker; willingness to participate in training for skills upgrade a plus.
The College reserves the right to request or require from any applicant additional documentation or certification in addition to the minimum requirements stated in this advertisement in order to be considered for this position. All persons applying must meet or exceed any additional qualifications required in the COM-FSM Personnel Policy and Procedure Manual.
